Use AutoArchive to move items to an archive Personal Folders file. Unlike exporting, where the original items are copied to the export file but are not removed from the current folder, archiving copies items to the archive file and then removes them from the current folder. AutoArchive allows you to set up a schedule and archive multiple folders at the same time at set intervals.
To copy the Outlook address books, nicknames etc. Outlook - Backing Up mail files The following is a list of data store and configuration files used by Microsoft Outlook Some of the folders might be hidden folders.
To view hidden files- Click Start, and then click My Computer. Windows Double-click My Computer on your desktop. Outlook data files. By default, your cache contains items from the past 12 months.
To export more than the past 12 months of data, turn off Cached Exchange Mode first. For more information, see Turn Cached Exchange Mode on or off. You want to move email from one email account to another email account:. For example, let's say you have an old Yahoo email account, jakobsol77 yahoo. Using Outlook on your desktop, add both accounts to Outlook.
Wait for all of your email to appear if you have a lot, this can be a long time. Then, use Outlook to export the email from your Yahoo account to a.
Finally, import the. For example, let's say your old computer has Outlook and you just got a new computer with Outlook Export your email data from Outlook described in this article and import it to Outlook You want periodic backups : You can periodically backup all of your email, contacts, and calendar to a safe place. After you create the. There's no automated way to periodically backup everything old and new. Auto-archive only backs up old items, and it moves them rather than making a copy.
If you only want to backup your contacts, see Export contacts from Outlook to copy your contacts to a. Import and export Outlook email, contacts, and calendar. Manage and organize. Export or backup email, contacts, and calendar to an Outlook.
Microsoft Export from your Microsoft mailbox to a. Outlook without Microsoft Export Outlook items to a. At the top of your Outlook ribbon, choose File. Choose Export to a file. Click Outlook Data File. At the top of your Outlook ribbon, choose the File tab. Choose Options. In the Outlook Options box, choose Advanced. Since Hotmail changed to Outlook, I have been randomly losing folder contents. Also, some folders have been deleted. How can I recover the deleted folders?
You can check your recycle bin. If they are not there, you either accidentaly deleted them or they got outdated so your PC deleted them automatically.
Not Helpful 0 Helpful 0. Then I want to copy each folder onto a USB to store on my primary computer, which is not connected to the Internet. Any suggestions? Can Outlook or another email-handling program do this for me? With Outlook, you can export out folders at will. You could then import the. PST files into Outlook on the computer not connected to the Internet. Not Helpful 1 Helpful 2. Include your email address to get a message when this question is answered. By using this service, some information may be shared with YouTube.
Perform backups regularly to safeguard your data. Helpful 0 Not Helpful 0. Submit a Tip All tip submissions are carefully reviewed before being published. You Might Also Like How to. How to. About This Article. Tested by:. Co-authors: Updated: March 18, Categories: Outlook.
If you want to back up the message folders locally in addition to keeping them on the server , you can automatically move or delete older items with AutoArchive or export the items to a.
If you want to ensure no one has access to your files, enter and confirm a password, and then select OK. The messages that you keep in a. You can forward, reply, or search through the stored messages as you do with other messages.
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